Job Skills

• Bachelor’s Degree in Business Administration or equivalent
• Minimum of 2 years’ experience in similar role
• English (written and verbal) – Mandatory
• Arabic (written and verbal) – Mandatory

Job Duties

To provide a full range of administrative and secretarial support to the Manager and assist in managing day to day activities.

• Schedule meetings and manage the department’s diary in order to ensure priority to urgent and important requests.
• Assist with related matters / enquires and provide support in all matters.
• Provide support by drafting and analyzing documents, fact gathering and retrieving information, preparing correspondences, reports, presentations, analyzing data and other requests.
• Review and translate or arrange a translation of Arabic correspondence and contracts.
• Manage department’s supplies, office stationery and other office items.
• Answer and monitor phone calls and handle internal and external enquiries and requests for information.
• Liaise with courier companies to receive and send packages and ensure all incoming and outgoing mail are logged and redirected to the right person.
• Organize travel itineraries, team meetings and make necessary logistics arrangements as needed.
• Prepare meeting agendas and take minutes of meetings in order to capture comments and specific actions.
• Maintain department’s records in a confidential and organized manner, meetings and make necessary logistics arrangements as needed.
• Prepare meeting agendas and take minutes of meetings in order to capture comments and specific actions.
• Maintain department’s records in a confidential and organized manner

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